Teen Invitationals

Activity Consent

Purchase Insurance for your group HERE

Caving - Jan. 24-26, 2025

Backpacking - Feb. 28-March 1, 2025

Canoeing Overnight- Sept. 6-7, 2025

Rock Climbing- October 24-26, 2025

TEEN INVITATIONAL:

Please remember that this is a conference sponsored TEEN event.  This means that only teens 13+ with their respective chaperones should be in attendance.  No other children are allowed.  Chaperones should be limited to only what’s needed for your group size and male/female mix. Each participant must have a signed Activity Consent Form. Turn in this form at your arrival.

1. Event Structure: Unlike Pathfinder events, Teen Invitationals don’t follow a strict schedule or centralized time program. Your group’s schedule will largely depend on the plans of your chaperone or group leader.

2. Supervision: Group leaders or chaperones are responsible for supervising and keeping their group members together throughout the event. There’s no requirement for groups to stay in one specific area, so each group may operate independently.

3. Camping Logistics: For activities like rock climbing, caving, backpacking the events are held at locations we don’t own.

Rock Climbing? this means:
- Each group is responsible for paying their own camping dues.
- Finding a campsite is up to each group, and groups don’t need to camp all together.

4. Event Flow:
- Friday Arrival: If you are not giving a specific time of arrival, groups typically arrive at various times on Friday to set up camp.
- Sabbath Gathering: All groups meet on Sabbath for a collective worship session.
- Afternoon Activity: The climbing activity is scheduled for Sabbath afternoon.

5. Meals: Each group is responsible for bringing their own meals for the weekend.

15-Passenger Vans: What is the Danger? The 15-passenger vans are not balanced. The “walkway” to the rear seats goes along one side of the van. There will be less weight on the aisle side, and the weight of passengers will be on the other side of the van, so the vehicle bears its weight to one side. Unequal weight distribution causes uneven wear on the tires. Combine the imbalance with deferred maintenance (tires are rarely rotated or replaced as often as needed) and these vans are at greater risk of tire blowouts and rollovers. Read ARM Article here

Do I have to purchase insurance for Youth Events every time ?Every time your Youth Group is promoting an event that is high risk (campouts, rock climbing, caving etc.…) YES, purchase event insurance. For regular youth/club meetings (includes share your faith, can collecting), your general liability will cover as long as the event is local. If you are taking the club out of your territory, purchase insurance.

Is there any way we could get like a year insurance instead of filling this out every time we go on an activity?. The only policy purchased for the whole year covers regular club meetings. This typically goes in to effect with our general policy (May to May). Activities Accident will have to be purchased every time you go on high risk activities or activities at a long distance from local church.